Position: Personal Assistant

We are looking for a reliable and highly organised Personal Assistant to provide administrative and coordination support to senior management, including the Chief Strategic Officer and Chief Executive Officer. This role is suitable for someone who is proactive, detail-oriented, and able to manage confidential information professionally.

Fresh graduates and candidates looking for their first full-time role are welcome to apply.  

Responsibilities

• Provide administrative support to the Chief Strategic Officer and Chief Executive Officer.
• Prepare meeting agendas, take minutes, and follow up on key action items from management meetings.
• Coordinate meetings, visits, and arrangements for VIPs, guests, and key stakeholders.
• Manage local and international travel arrangements, including itinerary planning, bookings, accommodation, and event registrations.
• Support project management initiatives by tracking timelines, deliverables, deadlines, and follow-up items.
• Liaise with internal business units to ensure proper coordination and coverage across departments.
• Prepare and organise documents, reports, schedules, and records when required.
• Handle confidential and sensitive information with discretion and professionalism.
• Support ad-hoc administrative and coordination duties as assigned.

Requirements

• Minimum recognised Diploma in any field.
• Strong organisational and time-management skills.
• Proactive, resourceful, and solutions-oriented mindset.
• Good verbal and written communication skills.
• Able to manage multiple priorities and respond quickly to changes.
• Able to work independently while collaborating effectively with internal teams.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Prior administrative, executive support, or coordination experience is an advantage, but not required.
• Fresh graduates and entry-level candidates are welcome to apply.

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.